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Google Drive is one most popular cloud storage services and is an integral part of Google Workspace. It offers users 15GB of free cloud storage that can be used to store Google Docs, Sheets, and Slides, as well as PDFs, images, videos, and more. It's like your own personal workspace on the web. The best part about the software is that it allows you to transform this workspace into a collaborative hub by sharing files, folders, and sometimes, entire drives with others. The process varies depending on your device. This article walks you through the most common way to share Google One files with friends and colleagues. Whether you're sharing summer vacation photos taken on one of Samsung's top smartphones or sending your coworker the quarterly earning report from your laptop, we've got you covered. ANDROIDPOLICE VIDEO OF THE DAY Share Google Drive files by sending invitationsGoogle Drive lets you collaborate with people by inviting them directly to the file or folder. Here’s how. Share a file or folder using the web app
If the file is a Google Doc, Sheet, or Slide and is open, select the Share button in the upper-right corner of the screen. For PDFs, videos, and images, tap the three-dot icon followed by the Share button. How to share multiple files and folders simultaneously with the Google Drive web app
Share a file or folder using the Google Drive mobile app for Android and iOS
Unlike the web app, there's no way to select and share multiple files simultaneously on mobile. Share Google Drive files via linksIf you want a more elaborate file-sharing method, Google Drive offers links that can be copied and sent to other platforms. Users can click the link to see or modify the content based on the permission settings. Here's how to use it. Share a file or folder using the web appSharing files by links isn't much different from adding collaborators via email. To do this:
Share links to multiple files and folders using the web app
Anyone on the internet can access the file or folder if they get their hands on your links. Make sure you don't share any private information. Share a file or folder using the mobile app
To make the process faster, go to the Manage access option and change the permissions before copying the link using any of the link buttons beside General access. Share an entire Google DriveYou can only share a few files or folders simultaneously, whether you're adding collaborators or copying file links. When you want to share your entire Google Drive with someone else, you have two options. One is great and the other is not as great. Let's start with the not-as-great option. Use the download and upload methodWith this method, you download files from one drive and upload them to another. If you don't mind the limitations, use this method to share an entire drive. Here's how it works:
The upload and download process only makes sense for moving items from an old drive or account you wish to deprecate to a new one. There are many downsides to this process. First, it consumes data, anywhere from a few megabytes to gigabytes, depending on the number of files. You might also waste time waiting for downloads and uploads. But those aren't the main issues. On the technical side of things, the files are added to the drive as new uploads. You'll lose collaborators, document histories, comments, and other information stored in the file. Also, if you've been added as a collaborator to a file, you can't access it until the owner adds your new email. Use shared drivesA shared drive is the way to go if your goal is to create a drive that belongs to a team instead of one individual. It's a collaborative space where teams can store and access files from any place and at any time. Each shared drive can contain up to 600 people when added individually. However, the number can go up to 50,000 when 100 groups are added, each containing 500 people. Once a group is added to a shared drive, all future members of the group automatically get access to it. Shared drives are only accessible to Google Workspace accounts, so overall control is with administrators. Admins can give members access levels that determine how much they can modify the shared drive files. For example, members with Viewer and Commentator access can view and comment on files, respectively, while contributors can add and edit them. Meanwhile, content managers can move files to Trash without deleting them permanently, while members with Manager access can permanently delete files from Trash. To learn more about shared drives, check out Google’s guide. Take collaboration to a new levelThe best part about Google Drive is its seamless cloud integration and web synchronization that allows people worldwide to work together without hiccups. Follow the steps above to increase collaboration with colleagues and take your productivity to the roof. If you're just getting started with Google Drive and want to learn its ins and outs, you'll want to check out our Google Drive beginner's guide Can others download from my Google Drive?If you're sharing a Google Drive file that you own, which has sensitive content, you can stop people from re-sharing, downloading, printing, or copying the file or changing access permissions. To restrict sharing for shared drives, see Get started with shared drives.
Why can't people download from my Google Drive?If you can't download a file, the owner may have disabled options to print, download, or copy for people with only comment or view access. Drive Web uses third-party cookies to communicate with Google's secure download server.
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